A. SPIRIT OF WIPROKPM
The Spirit of WiproKPM represents the core values of WiproKPM. The four values encapsulated in the Spirit of WiproKPM are:
- Be passionate about clients’ success
We succeed when we make our clients successful. We collaborate to sharpen our insights and amplify this success. We execute with excellence. Always. - Treat each person with respect
We treat every human being with respect. We nurture an open environment where people are encouraged to learn, share and grow. We embrace diversity of thought, of cultures, and of people. - Be global and responsible
We will be global in our thinking and our actions. We are responsible citizens of the world. We are energized by the deep connectedness between people, ideas, communities and the environment. - Unyielding integrity in everything we do
Integrity is our core and is the basis of everything. It is about following the law, but it’s more. It is about delivering on our commitments. It is about honesty and fairness in action. It is about being ethical beyond any doubt, in the toughest of circumstances.
WiproKPM expects the same commitment from our Suppliers.
At WiproKPM, we also believe that our suppliers, agents, service providers, channel partners, dealers, distributors and vendors (“Suppliers”) make significant contributions to our success, and we treat our Suppliers with respect. We select our suppliers based on their merit, competitive price, quality and performance. Importantly, we require our Suppliers to conduct their businesses in legal and ethical manner and comply with all applicable laws and regulations.
Suppliers shall read, understand and affirm compliance to this Supplier Code of Conduct (“Code”). WiproKPM expressly retains the right to unilaterally modify or amend this Code, at WiproKPM’s sole discretion, with or without prior notice to Suppliers.
B. ELEMENTS OF SUPPLIER CODE OF CONDUCT
1. APPLICABILITY
This Code shall apply to all Suppliers who engage in business relationships with WiproKPM or on behalf of WiproKPM. The term “WiproKPM” includes all affiliates of WiproKPM.
2. FORCED OR COMPULSORY LABOUR
Suppliers must ensure that their employees are hired on their own free will and must prohibit forced, bonded, or any other form of compulsory labour such as slavery or trafficking, transporting, harboring, recruiting, or receiving people by means of threat, force, coercion, abduction or fraud for labor or services in all their operations. At the time of recruitment, a written employment agreement containing terms and conditions of employment must be provided by the Suppliers to all their employees. Suppliers and their agents may not confiscate any identity or immigration documents, such as government-issued identification cards, passports or work permits, unless required by law
3. PROHIBITION OF CHILD LABOUR
Commitment from Suppliers is expected in implementing the applicable laws against child labour, including those relating to minimum age limits. To promote eradication of child labour in a proactive manner, Suppliers must work towards a strict ‘no child-labour’ policy.
4. FREEDOM OF ASSOCIATION
In conformance with applicable laws, Suppliers must respect the legal right of all employees to join trade unions or form associations and must not impose restrictions on these rights. Suppliers must create employment conditions which foster mutual trust between their management and their employees.
5. EQUAL EMPLOYMENT OPPORTUNITY & NON-DISCRIMINATION / NO HARASSMENT
Suppliers must treat their employees with respect and dignity, offer equal opportunities to their employees and encourage them to work in an environment that is free from discrimination and harassment. Suppliers shall ensure strict compliance with the provisions of Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013 (POSH). Suppliers should devise an organizational policy for the same and ensure proper redressal of complaint. Suppliers must not discriminate their employees in any employment-related matters on the basis of ethnic and national origin, race, caste, religion, language, disability, age, gender, creed, gender identity, gender expression, sexual orientation, protected veteran status, or any other characteristic protected by law, with the exception of any local law requirement to adopt affirmative action in a particular geography. Suppliers must have the right to establish and promote favorable employment conditions to promote positive work relationships among their employees, to facilitate employee communications, and to support employee development.
6. WORKING HOURS
Suppliers must ensure that their employees do not work more than the maximum working hours prescribed by the applicable laws or regulations. In addition, employees must be allowed at least one day of rest in every seven calendar days.
7. WAGES AND BENEFITS
Remuneration paid by Suppliers to their employees must comply with applicable laws or regulations including, but not limited to minimum wages, deduction from wages, overtime hours and associated benefits as applicable. Overtime requirements if any must be based on business requirements and should be voluntary. Suppliers must provide the components of pay structure to employees prior to recruitment and ensure that the compensation will be competitive for the nature of work performed. Recruitment, wages and benefits must be in accordance with the principle of equal opportunity.
8. ENVIRONMENT, HEALTH AND SAFETY
Our daily consumption needs of natural resources, i.e., energy, water and other inputs in our process have a direct impact on our environment. Suppliers are expected to contribute to preserving nature and be responsible for conducting safe and environmentally conscious operations. Suppliers must comply with applicable environment and related laws and regulations.
As regards Health & Safety, Suppliers must take appropriate measures to prevent workplace injuries and ill health and must provide employees with safe and healthy working environment by considering the evolving industry practices and societal standards of care. Suppliers must strive to implement management systems to meet these requirements.
9. BUSINESS RELATIONSHIP AND COMPLIANCE WITH ANTI-CORRUPTION LAWS
The anti-corruption laws prohibit making unlawful payment (either directly or through agencies or intermediaries) or act in furtherance of such unlawful payment for the purpose of obtaining or retaining business or to influence any business decision.
Suppliers must note that any payments made to assist in obtaining or retaining business or directing business to any other person will be in breach of these laws as also against WiproKPM’s policy.
Suppliers must not give, offer, promise to offer, or authorize the offer, directly or indirectly (i.e. proxy bribing) anything of value (such as money, shares, goods or service) to any third party, including government officials or officials of any political party, which could be regarded as influencing any business decision or for obtaining improper advantage in connection with WiproKPM’s business, or in connection with any commercial transaction or relationship to which WiproKPM is a party. Government officials include employees of government companies, public sector undertakings, departments, institutions of any government, foreign officials including officials of public international organizations.
Suppliers are expected to raise invoices, bills and claims only for services and/or supplies made as per the terms of the contract with WiproKPM. Suppliers must not make or submit any false or misleading entries in the invoice, bill and/or claim to WiproKPM. Gifts or entertainment or anything of value must not be offered to any of the employees of WiproKPM, with the intent of obtaining or retain business, or to influence any business decision.
10. GIFTS AND HOSPITALITY
Business gifts and hospitality are sometimes used in the normal course of business activity. However, if offers of gifts or hospitality (including entertainment or travel) are frequent or of substantial value, they may create the perception of, or an actual conflict of interest or an ‘illicit payment’. Therefore, gifts and hospitality given or received should be modest in value and appropriate, and in compliance with this clause. The Suppliers shall neither receive nor offer or make, directly or indirectly, any illegal payments, remunerations, gifts, donations or comparable benefits that are intended, or perceived, to obtain uncompetitive favors for the conduct of its business with WiproKPM.
Accordingly, the following principles must be adhered to:
- Gifts or hospitality, whether given or received, must always be modest, customary in nature, and appropriate to the circumstances.
- Suppliers must not offer or accept any gifts, hospitality, entertainment, or travel that may reasonably appear to compromise, influence, or interfere with the impartiality of business decisions.
- Suppliers shall not offer or receive any payments, kickbacks, bribes, donations, or comparable benefits, directly or indirectly, that are intended or perceived to obtain an unfair business advantage, favorable treatment, or to improperly influence any decision or action by WiproKPM or any third party.
WiproKPM is committed to conducting its business with the highest standards of integrity, transparency, and ethical behavior. Suppliers, service providers, consultants, and all third parties conducting business with WiproKPM are expected to uphold these values in both spirit and practice.
11. CONFLICT OF INTEREST
Suppliers are expected to use good judgment and avoid situations that can lead to even the appearance of a conflict. Conflicts of interest can undermine the trust others place on the Suppliers and proactively address any situations of potential conflict with WiproKPM or our officers and employees.
12. CONFIDENTIALITY
Suppliers must protect business and personal information of a confidential nature obtained as a result of business relationship for performing jobs assigned by WiproKPM and must not share such information with unauthorized people in any manner. WiproKPM confidential information also includes any employee information, personal data and third-party information in WiproKPM’s custody as shared by WiproKPM.
13. MAINTENANCE OF RECORDS
Suppliers must maintain their books and records as per applicable laws and regulations.
14. USE OF WIPROKPM ASSETS & ELECTRONIC RESOURCES
Suppliers must ensure that their employees utilize WiproKPM’s assets (both tangible and intangible) and electronic communication devices/ resources only in a legal and ethical manner. Suppliers may use WiproKPM’s name and logo only for duly authorized and permitted purposes.
15. COMMUNICATIONS
Suppliers must periodically communicate the standards of this Code to their employees and encourage them to conduct periodic self-evaluations to ensure compliance.
16. VIOLATIONS OF THIS CODE OF CONDUCT
Failure to comply with this Code or any other applicable law/regulations by Suppliers will result in termination of WiproKPM’s business relationship/association/contract with the Supplier
17. SPEAKING UP
WiproKPM’s endeavor is to foster an environment of open and honest communication. Suppliers are encouraged to raise concerns with respect to any suspected violations of this Code or any other specific concern arising out of their business relationship with WiproKPM or its officers or employees to WiproKPM’s Ombudsperson by raising their concern(s) through the following links:
Ombuds Process | Wipro Kawasaki Precision Machinery Pvt Ltd
Suppliers must prohibit retaliation against their employees who participate in raising concerns through WiproKPM’s Ombud process in good faith.